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Contractor guide to VAT treatment of Umbrella expenses incurred in the Euro-zone

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The expenses incurred during business trip to Euro-zone countries are likely to be calculated in Euros. These expenses include subsistence, travel, accommodation and other similar expenses and can be included into invoice.

Since, umbrella company are considered as permanent employees, they are allowed to claim legitimate expenses incurred during business trips, purchase of office equipment and other like expenses. The VAT treatment does not leave contractors out of pocket.

It is also advised to contractors to confirm through a written proof before going on an expensive trip that when and who would exactly pay for it. It is a fact that most of the UK based contractors are deprived forms these expenses and there are examples where contractor travelled abroad at their own expense. Therefore, everything should be sorted out before you go any further.

How to recharge expenses incurred in sterling

The procedure adopted to claim expenses regarding euro-zone is similar to claim them in sterling. If these business expenses are incurred in UK, they are calculated in sterling.

For example, a contractor has spent £120 included VAT in lieu of subsistence or accommodation and retains the VAT receipts of these expenses he /she is eligible to get a recharge from the agency or client. Umbrella provider after adding contractor’s fee and expenses of £100 along with VAT of £20 invoices the agency or client a total of £120. The VAT is calculated at the rate of 20% of total expenses incurred.

The VAT element of £20 is paid to HMRC by the umbrella company and is clamed back through submission of contractor’s VAT receipts. In this way, the contractor is paid the full £120, which was incurred during expenses and leaves Umbrella Company in a net zero position. Those expenses, which are zero rated in relation with VAT like train travel, the VAT is calculated keeping in view the price of ticket. If the value of ticket is £5 the Umbrella Company send an invoice of £5 plus £1 in lieu of VAT, out of which £5 is recharged to contractor and £1 is paid to HMRC.

Claiming Expenses in Euro

Although the VAT treatment of incurred expenses in Euros is quite similar to claiming them in sterling however, there are some distinctions drawn in this context. In this procedure, local VAT is applied and Umbrella Company’s finance department checks that in which country of EU these expenses were incurred. It also calculates the VAT in force for such region as it differs from country to country. For example, the VAT receipt of expenses incurred in UK also includes the details regarding sales Tax in force.

It is explained with this example where a contractor has incurred €115 and the sales tax is 15%, the first thing to do is to convert the amount in sterling. The payment made through credit card is also accepted by HMRC and the rate mentioned in statement is applied. The umbrella Company would invoice the agency or client calculating the gross amount in Euros and add VAT according to a standard rate. The expenses of £115 for which 20% VAT is £23, making in the end gross total of £138.       

Contractor receives full recharge

In the above mentioned example, Umbrella Company receives £138 from client or agency out of which £23 are paid to HMRC while contractor receives full recharge of £115. Hence, contractor is not out of pocket and Umbrella Company regains the status of net zero.  

The main difference between claiming of Euro expenses and that of sterling is based on the fact, that it is not possible to claim back VAT if the receipts of incurred expenses are in Euro. This is the basic reason the Umbrella Companies invoice VAT to agency or client on top of gross Euro expenses.

It is also imperative to mention here that the client or agency use such a mechanism through which they can claim back the VAT incurred in Euro-zone. However, on the other hand Umbrella Companies have nothing to worry about the treatment of VAT in relation to euro expenses.

The contractor umbrella company facilitates the contractors to claim back their expenses and they receive full amount that is spent during their business trip. These companies serve as a tool to help contractors claim this relaxation provided by revenue department while their own position remains to a net zero.        

How to pick the best umbrella company

Visit to make sure you’re join the best. Contractors and freelancers always require some kind of help related to their finances and contractor tax. If this is the case with you, you can easily avoid tax problems by joining an umbrella company.

10 Most Common and Costliest Small Business Claims

Small Business News

10 Most Common and Costliest Small Business Claims

Four out of 10 small businesses are likely to experience a property or general liability claim in the next 10 years, according to an analysis of The Hartford’s small business claims. Topping the list for the most common claim is burglary and theft, however, the most costly claim for a small business is reputational harm, which includes libel, slander and violation of privacy.

More insurance news at Agency Opportunity

New Technology for Small Business

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The Best New Tech to Look Out For in 2016 and Beyond

Join us in Miami, Chicago or Denver for our Accelerate Your Business event series kicking off in February. Discover solutions to optimize team performance, improve company productivity, and position your business for continued success. See dates and details ” At CES tech companies from around the world descended on Las Vegas to show off their biggest and brightest innovations for the upcoming year and beyond.

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How Do I Get A Business Loan With Bad Credit?

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Owning your own business is really the only way to make a fortune. Amid financial meltdowns and closing main street businesses, though, it takes a special individual to take the risk. Unfortunately, many individual willing to take such a risk are stopped by a simple question – “How do I get a business loan with bad credit?”. Fortunately, there are answers to this question.

Get Proof

If you have a great business plan for a field in which you actually have experience, some lenders may be willing to overlook your recent poor credit. Considering the recent credit meltdown in the United States, there are many skilled individuals who simply went through bad times. If you can prove that you are a good investment, you might be able to get a loan even if your credit score is abysmal. These lenders will likely charge you higher interest rates than normal, but paying those rates may be worth the opportunity to start a business. Recently, the owner of Complete HVAC, Inc. was turned down by a traditional lender. They found a way outside of the usual means and got the capitol they needed to get their business up and running.

Use Your Bank

Surprisingly, your local bank can be a great choice for lending if you actually have an account there. If you have a number of accounts with a bank, you will develop a relationship with them over time. If a bank knows, for example, that you have never been late on a mortgage payment or that you have always had a substantial sum in your savings account, the bank might feel a bit safer offering you a loan. This tends to hold true only for local banks, though, as most larger banks do take orders from those higher up the national food chain. Still, it never hurts to try this route.

Go Online
You also have the somewhat riskier option of going online to find a lender. Online lenders are usually a bit more free with money than traditional lenders, but do skirt some of the regulations meant to keep borrowers safe. Even legitimate online lenders will tend to charge higher interest rates than most traditional lenders, but these sources can be a great “last stop” for anyone with a great business idea. If you do your research and prepare for the payments, you might find that these lenders are a great choice for your needs.

If you have bad credit, your quest to start a business does not have to end. If you are willing to give some non-traditional options a try or are willing to prove your worth, you might find a way to get that necessary loan. It might cost more in the short-term, but finding a good solution to your credit problem might be the best way to find yourself a path to true wealth. The solutions are out there and waiting for you.

How to Write a Business Plan Easily

Business Plan

Do you want to know how to create a business plan? You might know the importance of a business plan and you might also know that you need to put that into clear steps of action, but the main question is how you put your business planning that is in your mind onto paper?

2These are just some questions that anyone can think about when they consider opening a business or creating a startup, but the truth is that this is the most important part of the whole project.

You can’t have a business and you can’t be a real entrepreneur if you don’t know how to plan the things that you will do. Planning is essential, especially for a long-term business, as this is one of the only things that will keep your business on the right track.


 First, knowing what to highlight in your business plan will assist you to summarize an efficient structure for your pattern. Therefore, to draw a business plan on paper, then simple, clear, realistic directions are a must – this is perfectly easily readable and understandable to any worker who will have to go according to that business plan.

It is significant for them to recognize your plan and what you mean to say, so that they can acquire on the same page along with you. If you must provide a detailed explanation of point for whom has to work on a certain point, you can add an extra document at the end of the plan for covering that situation.


 Next, it is useful to have your business plan in an outline form – this makes it simple to scan rapidly and to note the main points of stress. Some business proprietors likes to have every worker place an essential version of their plan at their place, so that they never forget their target.

The Avatar

How-to-Develop-a-Business-Plan-in-Six-Easy-StepsAnother very significant part in answering the question of how to write a business plan is to make an avatar. You can also explain your business plan in terms of your customers and target market.

For example, if your business is to deal with hair color for men, then your avatar may describe a 50+ male who needs to look younger and is struggling with an increasing growth of silver threads from his scalp.

However, if it deals with women products then your avatar must describe women products. In addition, if you deal in marketing, then it should show entrepreneurs who require effective methods to promote their individual companies.


You should try to avoid anything that distracts your focus when writing your business plan. We frequently refer to these as “rabbit trails”. Be particularly wary of creating a plan that is too long, boring, or contains vague descriptions. It will be worth a bit of additional attempt to employ concise terms and map out clearly your prospect of the corporation owner, director, and staff as it relates to fulfilling the function and the dream of your company.


To make a good choice, you can also use a business plan template. A good business plan template will save you lots of efforts. Instead of spending hour after hour of brain wracking irritation, try to come with your own template that will cover all of your possible business plan state of affairs, begin with a reasonably priced or free business plan template and adjust it to your own objective and ideals for your exact niche. You will likely find that this course of action will lead to a major savings of your time, efforts, and cash.

Several small businesses have benefited by our guidance, including:

Guardian Insurance and Financial Services at

Galligan Insurance Alliance at

Chicago Discount Windows at

2nd. City Exteriors at

Hope these ideas will help you in your successful business plan.

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